Business & agents · 7 min read
Writing a Simple Employee Travel Policy (With a Template Outline)
Published October 9, 2026
A good travel policy fits on one page. It tells people how to book, what's allowed and who to ask — and it's enforced by the tools you use, not by email reminders.
What to include
Keep it short and specific.
- Who may book business travel
- How far ahead to book
- Cabin class rules by trip length
- Monthly or per-trip budgets
- How trips are paid (company card, pay in full, or monthly plan)
- Who approves exceptions
Make the tool do the work
On a Paylo business account, budgets and access are set per traveler, and managers see every booking. That turns your policy from a document into a default.
Review twice a year
Fares, routes and team needs change. A quick review every six months keeps the policy realistic.